How to convert PDF files into Excel?

How to convert PDF files into Excel?

In the broadest sense, PDF is a digital representational format for electronic documents. One of its key benefits is that a document presented in a PDF file does not rely on any preceding.

Importing data could be trickier if Excel doesn't support your specific file format. In general, I have no issues with these restrictions. You likely won't run into these issues very often because you don't work with strange file types that Excel doesn't handle. Furthermore, there is one significant exception to the norm.

A PDF file can't readily have its data updated.

Depending on your viewpoint, you can see this as a benefit or a drawback. More specifically:

You could be relieved that You can't change the information provided in a PDF file simply if your main goal is to prevent (or at the very least make difficult) the change of a specific document.

You may be irritated by how challenging it is to edit a PDF document if you frequently need to work with and manipulate data in PDF files.

The majority of Excel users frequently found themselves in the second category. The data in the PDF file has to be handled. So, in most cases, we wish to be able to convert PDF files to Excel.

Method #1 To Convert PDF To Excel

Copying and pasting data from a PDF file into Excel is the simplest way.

There have been instances in which you may be able to bring all the data you need into Excel by simply utilising the basic copying and pasting instructions because some PDF files enable you to copy data.

Step #1: Choose And Copy The Data

Simply selecting and copying the pertinent material is the initial step in copying data from a PDF file. It may typically use the "Ctrl + C" keyboard shortcut to copy data.

Step #2: Paste The Data

You must go to Excel and paste the pertinent data you copied from the PDF file once it is on the Clipboard. Even while it seems simple, this doesn't always go as planned. In reality, this stage highlights a few of the critical drawbacks of this approach to Excel conversion.

Step #3: Cleanup The Data

Even though cleaned-up pasted data in Excel usually needs to be done, there are some tools you can use to make the cleanup process more straightforward, quicker, and much more accurate.

Overall, there are some shortcomings with this initial approach of transforming a PDF file to Excel. Its two main flaws, in my opinion, are the following:

Limitation #1: The technique only functions if you can copy the data from the PDF file. You may well have noticed that there are situations when copying data from a PDF file is not possible.

Limitation #2: Whenever you paste data into Excel. This way, it usually unwinds into a single column and needs to be cleaned up. To put it another way: You might still need to put in a significant amount of effort to convert the data from the PDF file into an appropriate format for analysis.

Method #2 To Transform PDF Files To Excel: Use Microsoft Word

Whichever of the previous Word versions you pick, the primary reasoning for conversion of a PDF file to Excel is the same. Generally, you do the following two easy steps:

Step #1: Using Word, open the required PDF file.

Step #2: The pertinent text should be copied from the Word document and pasted into Excel.

Online PDF To Excel Converter Using Microsoft Word

There are a few slight changes, but overall, the steps to Convert PDF to Excel using Word Online are identical to those while using Word on my desktop. Let's look at the simple procedures you can mainly use in Word Online to Convert from PDF to Excel.

Step #1: The PDF document to OneDrive

Go to OneDrive and utilise one of the following processes to download the PDF file you want to convert to Excel.

Method #1: Drag the required file into your browser's OneDrive window.

Method #2: Using the OneDrive app on your computer, save the PDF file to the desired location.

Step #2: A PDF file should be opened in Word online

Go to the OneDrive window in your browser, right-click the file, and then choose "Open in Word Online" from the context menus and access the Pdf version using Word online.

Step #3: Create an editable PDF file

Once the PDF file has been opened in Word online, you can edit it by selecting the Edit in Word button in the screen's upper-right corner.

A dialogue box from Word Online notifies you it will copy the PDF file or turn it into an editable Word document. Agree by pressing the Change button within the dialogue box's lower-left corner.

When Word Online completes the conversion, a new dialogue box warns you that adjustments to the PDF file's layout may have occurred. In the dialogue box's lower right corner, choose the Edit option.

When Word Online completes the conversion, a new dialogue box warns you that changes to the PDF file's layout might have occurred. In the dialogue box's lower right corner, select the Edit button.

Step #4: The Document Section You Want to Take to Excel Should Be Copied

When Word Online successfully transforms the PDF file into an editable document, the actual paper will be different in your instance.

Select the area of the editable document you wish to import into Excel by going there.

Once you've selected it, use the keyboard shortcut "Ctrl + C" to copy it.

Suppose you experience difficulties attempting to copy from Word online. In that case, you can complete the task using the desktop version of Microsoft Word and your computer and click on the Open In Word button, which displays to the right of the Ribbon tabs, to get started.

The desktop version of Word opens if you select to update the file using Microsoft Word.

Step #5: Data Paste In Excel

After copying the data, return to Excel and paste it utilising one of the techniques listed below:

Method #1: Tap on the Paste button

Method #2: Use the keyboard shortcut "Ctrl + V."

Unsurprisingly, the outcomes are remarkably similar to those obtained by opening the PDF file using the most recent version of Microsoft Word.


You may quickly convert a PDF to Excel worksheets using this. Whether it keeps the source data in PDF format, you can start to realise new options and possibilities for evaluating data or conducting other analyses that you hadn't done previously.